Maximize Your Margins. Minimize Your Friction. One Architecture. Every Department. Total Agency Control.
One unified architecture that manages your marketing, automates your sourcing, and provides total visibility into every billing decision across the firm.
Why Us.
Most tools are built by engineers who have never made a hire. We spent 8 months embedded within a leading Netherlands RPO, building custom systems to dismantle the specific bottlenecks that slow down high-volume recruitment.
We didn't just build software. We solved the real-world friction of European RPO workflows. Instack AI is the direct result of that deep-dive.
8-Month Journey
Netherlands RPO
Total Visibility Into Every Billing Decision.
Stop guessing. See exactly which consultants are billing and where the pipeline is leaking, with total real-time visibility into your entire operation.
Your custom KPI Dashboard pulls live data directly from your CRM & ATS, surfacing the metrics that drive placements: call activity, submission rates, interview-to-offer ratios, and consultant billing velocity. All in one command center.
CTR improved +0.8% vs last period. Primary bottleneck is salary expectation mismatch — recommend adjusting targeting to senior-level audiences and updating screening question #3 to filter earlier.
Top Rejection Reasons
Lead Source Breakdown
Client Reports Generated, Delivered Automatically.
An AI-powered engine pulls live data from Facebook Ads and Recruitee, compares it against previous periods, and generates a fully branded Google Doc report complete with executive insights, visualisations, and a 5-point action plan.
AI Advisory Insights
Executive-level summaries with factual analysis
Comparative Analysis
Auto-benchmarks CTR, Spend & Leads vs prior period
Dynamic Visualisations
Custom rejection-reason bar charts via QuickChart
Lead Source Breakdown
Facebook, Instagram, LinkedIn & website per vacancy
Smart File Management
Auto-routes report to the correct Google Drive folder
Outlook Email Delivery
Personalised summary sent to marketeer on completion
Qualify Candidates While You Sleep.
A 24/7 WhatsApp AI agent runs your first-round pre-screening. Candidates answer your initial questions at their own pace and can ask anything they have on their mind. No recruiter required, no scheduling needed.
Your consultants stop spending hours collecting basic information and answering repetitive questions. Every candidate gets a prompt, professional first touchpoint. Your team picks up from there, fully informed.
Turn Market Vacancies into Warm Sales Leads.
Stop manually hunting for openings. Our agents crawl thousands of company portals and job boards weekly, delivering a high-intent lead list directly to your sales team the moment a new vacancy appears.
100% Coverage
We monitor the clients your competitors are ignoring. Every careers page, every niche job board. Nothing goes unseen.
Deep Portal Crawling
Our agents visit the Careers pages of your target clients weekly to find unlisted or brand-new openings before they hit the aggregators.
CRM & ATS Integration
Every lead is pushed directly into your CRM and ATS the moment it is identified. No copy-pasting, no spreadsheet juggling.
Comprehensive Sales Dossier
Every Monday morning, your team receives a full update: company name, new opening, hiring manager (sourced via LinkedIn), and company growth data. Ready to dial.
Speed to Lead
Be the first recruitment firm to call a hiring director the morning a job goes live. First mover wins the mandate.
Client Reactivation
Surface dormant accounts the moment they start hiring again. Turn lost clients into warm re-engagements before your competitors even notice the vacancy.
Pull, Analyse, and Publish Meta Ads on Autopilot.
We scrape your live Facebook and Instagram ad data, benchmark it against competitors, and automatically generate and publish high-performing creatives, all in your brand voice.
Meta Ads Scraper
Pull live performance data from your Facebook and Instagram campaigns. Scrape competitor creatives, top-performing ad copy, and audience targeting signals across Meta.
Analysis & Content Generation
AI benchmarks your ads against prior periods and competitors, identifies what's working, and generates brand-matched job posters, ad creatives, and post captions automatically.
Auto-Publish
Approved content is pushed directly to Facebook, Instagram, and LinkedIn at peak engagement hours. No manual scheduling. Maximum reach and application rates.
Built on Your Stack. Not Ours.
We don't sell off-the-shelf software. We build custom AI systems on top of your specific CRM, your specific brand, and your specific workflow. Adoption is instant and disruption is zero.
Every AI agent, every dashboard, and every automation is built to your exact specification. No vendor lock-in. No generic templates.
Native CRM & ATS integration that reads and writes directly to your data
Custom qualification logic built around your questions and criteria
Brand-matched UI with your colours, fonts, and logo
Works across your communication channels: WhatsApp, Email, and SMS
Compliance-ready with GDPR and data residency configured per client
100% Your Brand. Zero Trace of Ours.
Every bot, dashboard, and automation looks and feels like proprietary internal technology built by your in-house engineering team. Your clients will never know the difference. That's exactly the point.
From filling your onboarding form to a live, tested system running in your environment.
Ready to 10x Your Placement Velocity?
No strings attached. We'll walk you through a live demo of how these systems actually work. Watch AI handle screening, reporting, and sourcing in real time, and see in minutes what takes your team hours.
No sales pitch. No generic decks. Just a focused audit of your current operation.